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Migrate Exchange 2019 to Office 365 Step by Step Solution

Several organizations are looking for the “migrate exchange 2019 to Office 365 step by step” process. As many firms stores their data on On-Premises exchange servers. Now, they wish to shift their exchange server data to O365 in order to make their data more secure and provide remote access to their employee. 

And when Office 365 started to provide a productivity suite that includes cloud storage option, many firms showed their interest because it saves the On-premises server maintenance cost, helps to increase business scalability, easy to monitor. And later, they began to migrate their MS exchange mailbox data to a cloud platform (Office 365).

However, many companies struggle a lot while moving on-premises large mailbox data O365 . Because it is quite a difficult task to do and takes an enormous amount of time to migrate exchange to Office 365.

So, to make it convenient for the users/firms to execute this task without losing any data, we have  discussed some migration types and an automated solution to complete the migration process.

Different Types of Migration for Exchange Server

Now let’s understand each type of migration briefly before choosing the suitable type to migrate exchange to Office 365.

  • Cutover Migration

Used as direct migration in which users can directly migrate exchange mailboxes to the destination email account of Office 365. By using cutover migration users are capable to move all the mailboxes to Office 365 at once in a few days.  

Before using this type of migration, users need to keep these things in their minds.

  • It allows users to move up to 2000 mailboxes to Office 365. Although, we suggest the users migrate only 150 mailboxes from the Exchange server.
  • Users having exchange server 2003 and later versions can migrate their mailboxes to Office 365.
  • Users must have licenses for all their mailboxes that are migrated to Office 365.

 

  • Staged Migration

A staged migration is used for the on-premises Exchange Server 2003 and 2007 migration process. This process working is similar to cutover migration. But in Staged migration, the user needs to add a CSV file that contains a list of mailboxes id to migrate exchange to Office 365. This type of migration usually saves time as the user does not have to enter the mailbox IDs manually. Use this type of exchange migration if a user has to move several mailboxes.

  • Hybrid Migration

The Office 365 hybrid migration allows the users to join Office 365 with their On-premises Exchange servers. As a result, users can sync and manage user account mailboxes in both cloud and exchange servers. With the help of hybrid migration, users can migrate selective mailboxes from on-premises to Office 365 using the same password.

It provides a single sign-in option to make it convenient to operate both server-based and cloud-based platforms. Apart from that, users should have On-premises Exchange 2010 or 2013 version to migrate exchange to Office 365. And we suggest this type of migration when the user needs to migrate more than 2000 mailboxes to Office 365.   

  • IMAP Migration

IMAP stands out from the other three migration types. All three types of migration depend only on Exchange, while IMAP migration validates the users to migrate their mailboxes from any email client which supports IMAP migration.

IMAP migration retrieves email data from primary mailboxes and passes it to Office 365. However, using IMAP migration users can only pass the emails. During the migration process, a user cannot migrate data items like Calendars, notes, tasks, contacts etc.

In an IMAP migration, before starting the mailbox migration, the admin needs to create a mailbox for every user. It has a limit of 50,0000 mailboxes and 5,000,000 items and it does not migrate the newly arrive mails to the source account once the migration is completed.

As we have seen the types of migration that are present, now the users have to choose the suitable migration option to migrate Exchange server 2019 to Office 365.

But there are some limitations that are associated with the types of migration.

Constraints Of these migration Types

  • Users might lose data when using any migration type to move mailboxes to Office 365.
  • This is a time-consuming process; it might take some hours or days to migrate mailboxes depending on the size of the data.  
  • Admin must have complete knowledge of exchange mailbox migration.

Experts Recommended Solution to Migrate Exchange 2019 to Office 365 Step by Step Process

This Well-Engineered Exchange to Office 365 Migration Tool is capable to move on-premises server mailboxes to O365. This tool can migrate bulk mailboxes to Office 365 without losing any data.

To use this tool, users need to follow the steps properly to migrate exchange to Office 365. 

  • Firstly, install and open the migration tool on your local system. Then, press the  “Exchange” and “Office 365” as the source and destination platforms.

  • In the Workload window, mark the categories to migrate and apply the date filter if required. Then press the Next button.

  • In the source section, the user needs to type the credentials which are Exchange server version, admin email and password, Active Directory IP.

  • In the next stage, after entering all the details press Validate button. And after validating, permissions will be granted to the source users, then select the Next button.

  • Next, in the destination window, type the admin email and application ID, hit on Validate button for permission validation, then press the Next button.

  • Coming on the “Users” screen, several options are available to add users from the source account that needs to be migrated. Using options – Fetch User, Import Users, Download Template.

  • After that, a list of users’ email Id will be shown, then press the Validate button to authorize the selected source and destination resources.

  • Finally, after the successful validation, select the Start Migration button to initiate the process to migrate exchange to Office 365.

 Final words

In this article, we have explained how to migrate exchange 2019 to Office 365 step by step process. Moreover, we have explained the migration types which can be used to move exchange data followed by the alternative solution to execute On-premises migration.

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